Version date: 03.09.2024

1. Introduction
At Kula Technologies Limited, we are committed to protecting and respecting your privacy. This Data Privacy Policy outlines how we collect, use, and safeguard the personal data of individuals applying for employment with us in the United Kingdom.

2. Data Controller
 Kula Technologies Limited is the data controller responsible for your personal data. If you have any questions or concerns regarding this policy or your personal data, please contact saaras@kular.ai

3. What Information We Collect
During the recruitment process, we may collect the following types of personal data:
Personal Identification Information: Name, address, email address, phone number, date of birth, and national insurance number.
Professional Information: CVs, cover letters, employment history, educational background, qualifications, skills, and references.
Assessment Information: Information gathered through interviews, assessments, and tests.
Right to Work Documentation: Copies of passports, visas, or other documents proving the right to work in the UK.
Sensitive Personal Data: Information related to health, disability, or diversity, where voluntarily provided or required by law.
Background Checks: Information obtained through criminal record checks, credit checks, or other background verifications where applicable and permitted by law.

4. How We Use Your Information
We process your personal data for the following purposes:
Recruitment and Selection: To assess your suitability for the role you have applied for, communicate with you, and make informed hiring decisions.
Legal Compliance: To comply with legal and regulatory obligations, such as verifying your right to work in the UK.
Diversity and Inclusion: To monitor diversity and ensure equal opportunity in our recruitment process.
Background Checks: Where applicable, to conduct necessary background checks, subject to your consent where required by law.

5. Legal Basis for Processing
We process your personal data based on one or more of the following legal bases:
Consent: Where you have provided explicit consent for specific purposes, such as background checks.
Legitimate Interests: For our legitimate interests in managing our recruitment process and selecting qualified candidates, provided these interests do not override your rights and freedoms.
Legal Obligation: To comply with legal obligations, such as employment law and immigration requirements.
Contract: To take steps at your request before entering into an employment contract.

6. Data Sharing and Transfers
Your personal data may be shared with:
Internal Personnel: Hiring managers, HR staff, and other relevant personnel involved in the recruitment process.
Third-Party Service Providers: External vendors assisting with recruitment activities, such as background check providers or recruitment agencies.
Legal and Regulatory Authorities: Where required by law or regulation.

We do not transfer your personal data outside the European Economic Area (EEA) unless adequate protection measures are in place in compliance with data protection laws.

7. Data Retention
We will retain your personal information for as long as necessary to complete the recruitment process and we may retain your personal information for a longer period than usual in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

If you are successfully hired, your data will be transferred to your employee file. If you are unsuccessful, we may retain your data for future job opportunities up to twenty-four months, subject to your consent.

8. Your Rights
You have the following rights regarding your personal data:
Access: To request access to your personal data and obtain a copy.
Rectification: To request correction of inaccurate or incomplete data.
Erasure: To request deletion of your data where it is no longer necessary for the purposes for which it was collected.
Restriction: To request a restriction on the processing of your data under certain circumstances.
Objection: To object to processing based on legitimate interests or direct marketing.
Portability: To request a copy of your data in a structured, commonly used, and machine-readable format.
Withdraw Consent: To withdraw consent where processing is based on consent.

To exercise any of these rights, please contact us at privacy@kular.ai

9. Data Security
We implement appropriate technical and organizational measures to safeguard your personal data from unauthorized access, disclosure, alteration, or destruction.
10. Changes to This Policy
We may update this Data Privacy Policy from time to time. Any changes will be posted on our website, and where appropriate, notified to you by email.

11. Contact Us
‍If you have questions or comments about this notice, you may email us at privacy@kular.ai or by post to:
‍
Kula Technologies Limited
18 St. Christophers Way
Pride Park
Derby DE24 8JY
United Kingdom




Effective Date: 03.09.2024

1. Introduction
At Kula Technologies Limited, we respect your privacy and are committed to protecting your personal data. This Data Privacy Policy explains how we collect, use, and protect the personal information of job applicants in California, in compliance with the California Consumer Privacy Act (CCPA) and other applicable laws.

2. Data Controller
Kula Technologies Limited is the data controller responsible for the processing of your personal data. If you have any questions regarding this policy or your personal information, please contact saaras@kular.ai

3. Information We Collect
During the recruitment process, we may collect the following categories of personal information:
Personal Identifiers: Name, contact information (address, email, phone number), Social Security number, and other government-issued identification numbers.
Professional Information: Resumes, cover letters, employment history, educational background, qualifications, skills, and references.
Assessment Information: Interview notes, assessment results, and any other information provided during the recruitment process.
Sensitive Personal Information: Information related to health, disability, or diversity, where voluntarily provided or required by law.
Background Information: Information obtained from background checks, such as criminal records or credit history, where applicable and permitted by law.
Internet or Other Electronic Network Activity: If applicable, information related to your use of our online job application portal or any electronic communications with us.

4. How We Use Your Information
We process your personal information for the following purposes:
Recruitment and Selection: To evaluate your suitability for the position you applied for, communicate with you, and make informed hiring decisions.
Legal Compliance: To comply with legal obligations, such as verifying your eligibility to work in the United States.
Diversity and Inclusion: To monitor and promote diversity and equal opportunity within our recruitment process.
Background Checks: To conduct necessary background verifications, subject to your consent where required by law.

5. Legal Basis for Processing
We process your personal information based on the following legal bases:
Consent: Where you have provided explicit consent for specific purposes, such as background checks.
Legitimate Interests: For our legitimate interests in managing our recruitment process, provided these interests do not override your privacy rights.
Legal Obligation: To comply with legal and regulatory obligations, such as employment laws.
Contract: To take steps necessary to enter into an employment contract with you.

6. Data Sharing and Transfers
Your personal information may be shared with:
Internal Personnel: Hiring managers, HR staff, and other relevant personnel involved in the recruitment process.
Third-Party Service Providers: External vendors assisting with recruitment activities, such as background check providers or recruitment agencies.
Legal and Regulatory Authorities: Where required by law or regulation.

We do not sell your personal information. If we transfer your personal information outside the United States, we ensure that appropriate safeguards are in place to protect your data.

7. Data Retention
We will retain your personal information for as long as necessary to complete the recruitment process and we may retain your personal information for a longer period than usual in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

If you are successful, your data will be transferred to your employee file. If you are unsuccessful, we may retain your data for future job opportunities up to twenty-four months, subject to your consent.

8. Your Rights Under CCPA
As a California resident, you have the following rights regarding your personal information:
Right to Know: To request details about the categories and specific pieces of personal information we have collected about you.
Right to Delete: To request the deletion of your personal information, subject to certain exceptions.
Right to Correct: To request correction of inaccurate personal information.
Right to Non-Discrimination: To not be discriminated against for exercising your privacy rights.
Right to Opt-Out: Although we do not sell personal information, you have the right to opt-out if this practice were to change.

To exercise these rights, please contact us at privacy@kular.ai

We will verify your identity before processing your request.

9. Data Security
We implement appropriate technical and organizational measures to protect your personal information from unauthorized access, loss, or misuse.

10. Changes to This Policy
We may update this Data Privacy Policy from time to time. Any changes will be posted on our website, and where appropriate, we will notify you by email or other means.

11. Contact Us
‍If you have questions or comments about this notice, you may email us at privacy@kular.ai or by post to:
‍
Kula Technologies Limited
18 St. Christophers Way
Pride Park
Derby DE24 8JY
United Kingdom